.png)
.svg)
Copyright © 2025 Ensis Inc. All Rights Reserved.
Cotton Logistics provides temporary workforce housing, catering, and operational support services for industries and agencies working in some of the most demanding environments. From remote oil and gas operations to large-scale disaster recovery efforts, the company is built on agility and precision, mobilizing quickly to meet critical needs across the country. That same speed defines how Cotton pursues new business opportunities. When a proposal hits their inbox, they have to move fast.
The Challenge: Completing Proposals in Under 24 Hours
As Cotton Logistics continued to grow, the company faced a surge in proposal volume along with tighter deadlines. Many bids required responses in under 24 hours, leaving almost no time for inefficiency. The proposal team often worked late into the night, rebuilding responses from scratch, searching for past performance data, and formatting large documents under extreme pressure.
Leadership realized that this pace was not sustainable. To keep up with demand without adding headcount, Cotton needed a way to produce high-quality proposals faster while maintaining accuracy, consistency, and brand integrity.
Cotton Needed AI Integrated with Microsoft Tools
Cotton Logistics chose Ensis AI because of its seamless integration with Microsoft Word, Excel, PowerPoint, and Outlook. The team already lived inside these applications every day, and Ensis fit right into their workflow. There was no need to learn a new platform or overhaul existing processes.
With Ensis, proposal writers can generate AI-driven drafts directly in Microsoft Word. The platform analyzes the RFP, finds relevant content from past proposals, and builds a structured, compliant draft in minutes. Excel pricing data, PowerPoint visuals, and Outlook correspondence can be pulled in instantly. Ensis became a natural extension of how the team already worked, giving them more speed without any disruption.
Immediately Saving 5-15 Hours Per Proposal
Since implementing Ensis AI, Cotton’s proposal process has shifted from reactive to strategic. Instead of starting every bid from scratch, the team begins with an intelligent first draft tailored to the solicitation. Subject-matter experts can focus on refining technical sections and emphasizing Cotton’s strengths rather than retyping standard content.
The results speak for themselves.
“We save anywhere from 5 to 15 hours per proposal we put together,” said Anthony Geraci, President of Cotton Logistics. “The man-hours we save have been unbelievable. It has prevented us from needing to hire another FTE in that space.”
These savings, along with a roughly 50 percent reduction in total proposal development time, have allowed Cotton to handle rapid 24-hour turnarounds with ease and confidence.
Smarter, Faster, and More Consistent Proposals
Ensis AI has also improved the quality and consistency of Cotton’s proposals. Every response now reflects the same professional tone, formatting, and brand voice, no matter who authors it. The platform’s ability to reuse approved content ensures that Cotton’s best material is applied correctly and efficiently.
Collaboration has become smoother as well. With Ensis fully integrated into Microsoft tools, reviewers and executives can edit and comment in real time, eliminating version confusion and reducing delays.
Next Steps for Ensis at Cotton
Cotton Logistics plans to expand its use of Ensis AI across the entire proposal lifecycle, from early capture planning to final submission. The team is also exploring how Ensis analytics can help them identify which content and themes most often contribute to winning bids.
For a company that prides itself on rapid response and operational excellence, Ensis AI has become an essential part of Cotton’s success. It gives their team the same speed, precision, and reliability in proposal development that they deliver every day in the field.
We save anywhere from 5 to 15 hours per proposal we put together. The man-hours we save have been unbelievable. It has prevented us from needing to hire another FTE in that space.
Anthony Geraci, President of Cotton Logistics
About Ensis
Ensis helps proposal and knowledge teams integrate AI into their existing everyday workflows. Available on the web and through Microsoft Word, Excel PowerPoint, and Outlook add-ins, Ensis provides high-quality AI for access company-wide knowledge and generating content where you work. These tools are paired with a robust AI-powered resource library that can be deployed on your cloud. Save time, improve quality, and grow revenue—all without asking your teams to change the way they work Led by experienced Silicon Valley entrepreneurs, Ensis is venture backed by Tau Ventures and NextGen Venture Partners. Follow us on LinkedIn and visit ensis.ai to learn more.
About Cotton Logistics
Cotton Logistics provides worldwide operational support and infrastructure for the shortages of workforce housing, food services and other resources associated with a catastrophic event, a large construction or development project, and for the complex and ever-changing work environments of the oil and gas industry. Backed by its expansive capabilities and assets, the Cotton Logistics team can deliver under the most challenging of scenarios. Whether the task involves a remote geographic region, extreme climate, stringent timeline, or other unique problem set, Cotton Logistics pairs subject matter expertise with innovation and flexibility to determine the best possible solution that satisfies each clients’ specific requirements. For more information, visit www.cottonlogistics.com
Back to the blog
Share this article